Developer Brief

1. Business Goal

Build a web-based software system to manage stationery sales, translation workflows, and printing operations. The system must streamline operations, track orders, manage inventory, and allow online customer access. It should be scalable for multiple branches and future SaaS use.

2. Users / Roles

Roles and Main Functions

Role	Main Functions
Customer	Register/login, submit orders, upload files, pay online, track orders, download completed work
Admin	Manage users & roles, assign jobs, configure pricing, track orders, generate reports, manage inventory
Translator	View assigned translation jobs, download source files, upload translations, update status
Print Operator	View print jobs, update status, mark as completed
Inventory Manager	Track stock, low-stock alerts, supplier management

3. Core Features

Customer Portal

• Register/Login
• Upload documents for translation or printing
• Select service type and options
• Automatic price calculation
• Online payment
• Real-time order tracking

Admin Dashboard

• View and manage orders
• Assign translation and print jobs
• Manage service pricing
• View reports: daily orders, revenue, stock levels

Translation Module

• Store original and translated files
• Assign translators and track deadlines
• Notify admin on completion

Printing Module

• Track print queue
• Specify print options (size, color, binding)
• Update job status

Inventory / Stationery Module

• Add/update products
• Track stock in/out
• Low-stock alerts
• Inventory reports

Payment System

• Mobile money, bank transfer, cash
• Invoices and receipts
• Update order payment status

Notifications

• Email/SMS alerts: order confirmation, job progress, payment, completion

Reporting & Analytics

• Sales reports (daily, weekly, monthly)
• Translation & printing performance
• Inventory usage reports
• Customer activity reports

4. Technical Requirements

• Web-based and responsive design
• Secure file storage (encrypted)
• Role-based access control
• Audit logs and backups
• Scalable for multiple branches

5. Suggested Technology Stack

• Frontend: HTML, CSS, JS / React / Vue
• Backend: Node.js / Django / Laravel
• Database: PostgreSQL / MySQL
• File storage: Cloud (S3, Google Drive API, etc.)
• Payment integration: Mobile money, bank API

6. Deliverables

• Functional web application
• User roles implemented
• Order, translation, printing, and inventory management modules
• Online payment integration
• Reporting dashboard for admins
• Documentation for admin and developer
• Optional: API for mobile apps or integrations

7. Timeline (Suggested)

Phase	Task	Duration
1	Core modules (Orders, Translation, Printing)	6–8 weeks
2	Inventory, Payments, Notifications	3–4 weeks
3	Reporting & Analytics	2 weeks
4	Testing & Deployment	2 weeks

8. Notes / Owner’s Vision

• System must be intuitive, easy to use, and secure
• Modular architecture for adding new features later
• Focus on fast turnaround for customers and accurate job assignment for staff
• Central hub for entire stationery, translation, and printing business